Cedar Room
A place for more of us
A focused session to make a shared community space easier to join.
45
MIN / TOGETHER
Fictional session. Sample notes are for practice.
01 / 10
Cedar Room
45 minutes, one shared goal
01
Frame the question
5 min
02
Write on your own
5 min
03
Share the notes
8 min
04
Group what connects
8 min
05
Choose one experiment
7 min
06
Agree the next step
12 min
Fictional session. Sample notes are for practice.
02 / 10
Cedar Room
How we will work
01
Write before talking
Give everyone a quiet moment to form a thought.
02
Describe a moment
Use a specific example rather than a judgment about a person.
03
Agree who follows through
Choose one small action that someone can carry forward.
Fictional session. Sample notes are for practice.
03 / 10
Cedar Room
What would make someone feel welcome?
Think about the first few minutes after someone enters a shared space.
Practice example: a newcomer arrives, but cannot tell which activity is open or who to ask.
Fictional session. Sample notes are for practice.
04 / 10
Cedar Room
One moment. One note.
Write what happened, what was missing and what would have helped.
05:00
QUIET WRITING
Leave names out. Describe the arrival, not the person.
Fictional session. Sample notes are for practice.
05 / 10
Cedar Room
Find the shared need
Read each note aloud. Group similar needs before naming a solution.
A clear arrival
Where should I go?
An easy first step
What can I join today?
Someone to ask
Who can help me?
Name the shared need before discussing a solution.
Fictional session. Sample notes are for practice.
06 / 10
Cedar Room
Choose one thing to try
Give each person three votes. Then discuss the most useful small test.
Useful
Does it address a specific problem we named?
Small
Can we try it before the next review?
Observable
What would tell us whether it helped?
Votes start the discussion. They do not replace a decision.
Fictional session. Sample notes are for practice.
07 / 10
Cedar Room
Write the commitment
| Experiment | Owner | Review |
|---|---|---|
| Try a clearer welcome sign | Host | Next open session |
| List activities by the entrance | Program lead | Next open session |
| Ask newcomers about arrival | Volunteers | Next open session |
Practice entries. Confirm the action and owner with the team.
Fictional session. Sample notes are for practice.
08 / 10
Cedar Room
Before the next review
01
Try a clearer welcome sign
Host
02
List activities by the entrance
Program lead
03
Ask newcomers about arrival
Volunteers
Keep the record with the host notes. Check what happened at the next open session.
Fictional session. Sample notes are for practice.
09 / 10
Cedar Room
One clear change. Then see what happens.
What will you try, who owns it, and when will you look again?
Close with each owner restating the next step.
Fictional session. Sample notes are for practice.
10 / 10